News

Summer Officer Meeting Minutes
8/7/2014
LITL Officers Meeting
July 16, 2014
Pelham Racquet Club

In attendance were: Betty Austin, President
Sherry Butler, Ethics Committee
Annemarie Wilson, VP Database
Amy Browning, VP Scheduling
Vicky Marty, Ethics Committee
De Carroll, VP Awards
Patti Moultrie, Treasurer
Karen Towers, Secretary

Betty called the meeting to order. She announced that the General Meeting for Fall 2014 will be held on Monday, August 25th, 9:30 a.m., Greystone Country Club, in the Founders main dining room. It was discussed and decided that there should be an officers table up front and enough round tables to hold 50 or so (5 or 6 rounds). A podium is not necessary. Tracy Smith, social chair, is the food contact.
Betty opened the floor to discuss old business. No old business.
New Business
Amy Browning – Levels 3.0 and 3.5 will continue to play on Thursdays. Monday is still a free day for LITL. It was briefly discussed whether or not to try a combo or some other type of play on Mondays. It was decided that there is too much conflict with other league play on Monday. Amy requests copies of the move down requests that were approved and copies of the 85% letters. She would like to handle scheduling on her own instead of having a scheduling party. She was able to do it on her own last season. She will request help if necessary. Everyone agreed. It was also discussed that there may be continued problems with scheduling “home” matches for travel teams, especially on Tuesdays and Wednesdays. If the same problem presents itself this season, those travel teams will have to find their own home courts and let Amy know for scheduling.
Patti Moultrie – She passed out the latest financial report. Not much activity has taken place. There is an outstanding check for $10 for the last 2 years. Betty said to reverse the entry; the check is no longer valid after 180 days anyway. The checkbook register will now match the bank balance.
Annemarie Wilson – The web site has had some updates. The 3.5 form now reflects the Thursday play day. Also, there was a correction regarding subs. Now the system will not let someone sub for a new facility within the same season. Amy requests the login timeout be extended while she works on scheduling.
Sherry Butler – Sherry passed out move down request sheets.
Vicky Marty – Vicky passes out the 85% sheet from Fall 2013 and Spring 2014. She cross-checked against the move down requests and there are no red flags. She mentioned the Riverchase team that moved down from 5.0 to 4.5 got second place in 4.5 Division II last season. They need to be put in Division I of the 4.5 level this season.
De – Her only problem with prizes last season is that it gets confusing when a team or captain is not there to accept the prizes. Someone takes the prizes to deliver to the captain and they may get lost. Karen suggested that De send a message to all prize winning captains before the luncheon. If the captain will not be there to accept the prizes then she must specify, in writing, who will pick up the prizes for her. If the captain or the specified recipient is not there to accept the prizes, they will go in a prize pool for other giveaway opportunities, such as Susan Briggs. This will be voted on at the General Meeting.
General discussion at the end of the meeting – There was discussion about when to print new books. It was decided that it will wait until the 2015 rep. meeting to see if any changes will be made. Books will be printed in 2015 after that meeting and every other year going forward. There was brief discussion to change the name of the league to LITL Doubles Only in hopes it will sound more attractive to players who do not want to play singles. Discussion tabled.
Meeting adjourned.